The top 5   apps for system administrators in K-12 institutions

The top 5 apps for system administrators in K-12 institutions

Mosyle Team
written by Mosyle Team

System administrators for K-12 schools have several tasks in their day-to-day life. Productivity and organization are two important traits that an admin needs, especially when running the technology department of an educational institution.

In this article, we will take a look at which applications for Apple devices are the most beneficial for those tasks, and the best ones for improving daily projects. We will give an in-depth look at the top 5 apps for system admins, including Gibbon, HelloSign, GitHub and more.


Gibbon is a great all-in-one software that allows you to do a number of tasks. In the Resources section, system administrators will be able to share resources within the database. This is useful to help teachers create their lesson plans, and you can insert the resources straight into categories or tags using HTML. In the System Admin tab, you will be able to control the system’s settings and updates. If needed, there is also a Finance section available, so that system administrators can manage billing and invoices, as well as track payments.

For more administrative tasks, you can use the Staff tab to advertise jobs and accept applicants, and even create an account automatically if the applicant is hired. You can use the Messenger tab to quickly send messages to particular groups and users through email, text messages and the Message Wall, so if teachers or staff need to be notified of a device update or issue, they can be told all at once.

Read more about Gibbon and how to download it here:


For system administrators, it is probably common for you to have several documents with you at all times. HelloSign is a great way to scan, edit and sign them all in one app. Instead of having to print the document, sign it and scan it back into your computer, all you need to do is take a picture of the document that needs to be signed or even import a PDF. This can include reports, letters or even contracts. Then you can sign your signature with your finger and it’ll be on the document and ready to send out. There are no limits to the amount of documents you can sign or send, and you can edit any PDF file or uploaded document to add not only your signature, but text as well.

Download HelloSign for your Apple device here:


As a system administrator, you can’t always hold meetings to let your staff know about software or device updates, especially since they happen quite often. With Remind, you can send text messages in real time straight to their phones or computers to let them know about any upcoming OS updates and whether or not their Apple devices will be down for a period of time. You can also share photos, files and other content with your school community, and manage classrooms, groups or people all in one place.

Download Remind from their website here:


Evernote is a great app to use because it saves an unlimited amount of notes and information, including web pages. This is especially useful for system administrators who deploy a number of Apple devices in their classroom and need to keep track of this important project of your K-12 school.

Evernote allows you to organize your notes into categories and search for any information within them. One of the best features of this app is that it can be used over multiple devices, so if you start on your main Mac computer but need to do a system check in another classroom, you can pick up where you left off on your iPhone or iPad device quickly and easily.

Sign up for Evernote here:


GitHub is a little different than the other apps mentioned. This web-based software is mainly used for coding, and is perfect for managing the steps you need to complete your Apple deployment. Some of the features it includes are bug tracking, feature requests and task management. However, you can still use it for other tasks besides coding. This includes managing other files such as Keynotes, Pages or other projects in which a draft can be saved for each one directly through the software. If you are working on a project such as creating documents for teachers or school events GitHub allows you to modify what you need, even if you don’t have access to the original file. By submitting a pull request, you can contribute to your project without having to download extra coding or wait for approval to merge the changes made.

Learn more about GitHub and how you can download the software here:

How a digital app library can help K-12 achieve learning goals


2020 Mosyle™ Corporation |  Trusted by 14,000+ educational institutions across the globe